TACC403 Accounting Information Systems: Business Report of ‘Ready To Eat’

‘Ready To Eat’ (RTE) is a small business owned and run by Rebecca Smith, single mother of three, in the coastal town of Yowie 200 kilometres away from the state capital city. RTE prepares and supplies pre-­-packed healthy meals. Rebecca realised a need for healthy pre-­-packed meals in her town for locals and also for tourists and started the business in her own kitchen in 2000 with one kitchen-­-hand who was also the delivery person. The meals’ variety was put together by a qualified nutrition specialist. The meals were packed and delivered on a daily basis to participating local businesses such as service stations, gyms, and corner shops. Sometimes, there were also lunch orders from local offices in CBD area. In the beginning, the business was slow but soon progressed further and started making a nice profit.

RTE operates seven days a week and the kitchen staff work from 6am to 2pm and the delivery staff from 9am to 5pm. The business does not operate on public holidays. Over the years, Rebecca thought many times about opening the business on public holidays as well due to more visitors in the town on these days, but could not decide as she wanted to spend public holidays with her family. Also, being the main person in the managing role, it would have been difficult to open the business and not being contactable.

Rebecca had done a business management certificate course which helped her in setting up the business. Later, she bought a personal computer (PC) with essential business and productivity software and managed the business quite nicely by keeping a grip on customers’ details, meals variety and pricing information, wages, details of fruits and vegetables and other raw material, packaging material, other overheads, invoices and calculating the financial figures.

Last year, the demand for the pre-­-packed meals had grown to a level that Rebecca had to hire three more staff in the kitchen and also one full-­-time delivery person, making it six staff altogether including Rebecca. It was getting difficult for Rebecca to run operations smoothly with the existing PC and the software. She was also having difficulty in managing the pricing information and raw material (as the varieties had increased) and communicating with the customers. It was not just the PC and the software, but also she did not have enough time to do things she used to when the business was quite small.

Lately, a competitor has come in the market; another small business owned by a regional company and started to challenge RTE’s products. With Rebecca’s problems in managing the business, the competitor has started to take some business away from RTE. Rebecca realised she had to do something to keep a grip on things as she used to. Rebecca knew that computers could help her in managing the business well, but did not know much about them and how computers may be helpful. So, she contacted a local IT consulting company which is owned and run by you.
The tasks are on the next page.

Assignment: TACC403 – Accounting Information systems
Tasks

Complete the following tasks and submit your answers as report. Make sure to follow the requirements and report structure mentioned below under a separate heading. As the business/IT consultant, you need to advise Rebecca Smith on possibilities that would best suit the requirements. She will need advice on what types of information systems can help the business and how the introduction of information systems will impact the business. You need to write a report which should cover the following tasks:

1. Define information systems; explain how they work; and describe their benefits for business. What types of information systems could be used to support RTE?
2. Explain how these information systems could help RTE in managing the business. How will the introduction of information systems affect management decision-­-making?
3. Use Porter’s Competitive Forces Model to explain how these information systems could be usedto gain competitive  advantages.
4. What are the information requirements of RTE? What business processes should RTE consider making computerised? Why?
5. Explain how collaboration and communication among key stakeholders could be supported using information systems. Explain the use of computer networks (intranets and extranets) and the Internet to serve their needs.
6. What management challenges will affect organisational change during the implementation of the computerised information system?
7. State and explain the security and ethical issues may arise from the introduction of information systems in the business?

Assignment: TACC403 – Accounting Information systems
Requirements & report structure

Reference sources from general websites are not acceptable. At least six (6) credible references must be used and at least three (3) of these must be from academic (scholarly) journals. The remaining three (3) may be from industry magazines or books. The references can be from printed or online sources and must be current (i.e. within the last seven (7) years). You can use material from organisational web sites as an example to support your arguments but it is not counted towards the references’ quota (i.e., 6 references).

You are to complete the tasks listed at the end of the case study and submit your answers as a report. For report, create a WORD file to develop your report and include the following:

Title page (no borders or frames, required details include a suitable report title, assignment title, your name, student number, course code and title, and due date)

Executive summary (briefly describe the purpose of the report and the date on which it was requested, a brief summary of your major findings, conclusions, and recommendations.)

Table of contents (use the feature in WORD for auto generated TOC, the headings ‘Title page’, ‘Executive summary’ and ‘Table of contents’ and also the individual headings on the title page should not appear in the table of contents that is generated.)

Introduction (identify the purpose of the report and what you will be discussing within the report.)

Discussion (This is the main body of the report, after ‘Introduction’ and before ‘Conclusion’ headings. This is where you will present the arguments for your recommendations. You will need to consider headings and sub-­-headings, as many as your discussion requires, between ‘Introduction’ and ‘Conclusion’, using WORD heading styles to guide your discussion to answer the tasks listed for the case study. You will need to determine in which order you present your material. You should not include the tasks, but a discussion about those issues that have been highlighted in the tasks.)

Conclusion (a very brief summary of your judgement)

Recommendations (after discussion and analysis, state explicitly what your recommendations are)

References, a complete reference list at the end of the report using Harvard referencing style

Headers (only include <Assignment title> as centred, and <page numbers> as right aligned)

Footers (only include <your student ID, LASTNAME> as left aligned, and <course code> as right
aligned)

Header and footer should start from the page containing ‘Introduction’ heading.

Text formatting (use a sans-­-serif font in regular style and point size equivalent to 11 in Calibri font type, also use emphasis, such as, bold, italics, underline, and colours sparingly)

Paragraph formatting (should be left aligned, single spaced and 6 pt space after each paragraph.)

Assignment: TACC403 – Accounting Information systems

Headings and sub-­-headings should not be in number or bullet style.

‘Title page’ ‘Executive summary’, and ‘Table of contents’ should be on separate pages.

‘Introduction’ heading should start from a new page and after that there should not be any white space (blank line spaces) between headings.

‘References’ heading should start on a new page and references should be in alphabetical order by
authors. References, under the ‘References’ heading, should not be numbered or have bullets.

Notes:

• In report, marks will be awarded based on content that constitutes your work in terms of argument development.
• Avoid discussing specific hardware and software requirements. Make any assumptions that you find necessary; however, be sure to state your assumptions within the report.
• There is no correct solution for the report. It is possible for students to make different recommendations. What is crucial is that the argument presented is logical and consistent, and clearly demonstrates that the organisation’s needs are met, and that the tasks, in the case, have been addressed.
• Note particularly: The work submitted must be in your own words. Lengthy quotes, even if referenced correctly, are not considered to be your own work